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Event Reservations

Spring Lake is open seven days a week during regular business hours (see website for seasonal hours). You may visit at any time. If you would like to schedule a free private venue tour to discuss the details of your event please contact the Special Event Coordinator via email at SpringLakeEvents@txstate.edu or call 512.245.7507.

Please fill out the following form when requesting to hold All Park Festivals or events that include access to Spring Lake, which must be approved by the Spring Lake Environmental Review Board.

Spring Lake Access Form

Please read the Outdoor Reservations and Policies below. If you wish to make a reservation request complete the Reservation Request Form and send to Spring Lake Reservations. If you plan to have food served at your event, you must use an Texas State approved caterer or sign a Food waiver. All alcohol must be served by a TABC server and security provided by Texas State UPD is required at the reserving parties expense. Forms can be picked up at Texas State UPD office on campus.

For live music, please read the Texas State UPPS. Questions can be sent to Spring Lake Reservations.

Rental Fees

A reservation fee will be assessed according to area and user priority status (see below). Please note that the park will remain open to visitors during posted business hours. Rentals are for four-hours with one-hour set-up, and one-hour break-down. Overtime charges of $25/hour will be assessed for each hour over the allotted time. Evening events must end at 11 p.m.

 

Location

Capacity

Texas State Student / Personnel / Department

Alumni and Non-Profit

Off-Campus Users

Roof Top

200

$150.00 (less than four hours)

---

$250 (more than four hours)

$200.00 (less than four hours)

---

$300 (more than four hours)

$300.00 (less than four hours)

---

$400 (more than four hours)

Exhibit Hall  alone

Or in conjunction w/ other areas of the park

40

$150

---

$100

$200

---

$150

$300.00

---

$200

SLH Veranda alone

Or in conjunction with other areas of the park

50

$100

---

$50

$200

---

$75

$300.00

---

$100

Headwater's Green

1,000

$150.00 (less than four hours)

---

$300 (more than four hours)

$200.00 (less than four hours)

---

$400 (more than four hours)

$300.00 (less than four hours)

---

$600 (more than four hours)

South Lawn

2,500

$150.00 (less than four hours)

---

$300 (more than four hours)

$200.00 (less than four hours)

---

$400 (more than four hours)

$300.00 (less than four hours)

---

$600 (more than four hours)

Sycamore Point  alone

Or in conjunction with other areas of the park

50

$75.00

---

$50

$100.00

---

$75

$175.00

---

$100

Bus Loop

1,000

$300.00

$400.00

$600.00

All Park Festivals

2,000

$750.00

$900.00

$1,250.00

Glass-Bottom Boat In conjuncture with venue rental (does not apply to conference room rental)

20/boat for 30 minute tour

$90

$100

$135

Conference Room*

30-80

$100 Half Day

$200 Full Day

$100 Half Day

$200 Full Day

$125 Half Day

$250 Full Day

Spring Lake Events Map
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Other fees associated with Spring Lake events may include:

Additional Fees

Departmental Event

Students & Personal

Off Campus Users

Cleaning Fee *determined after event

$50.00 fee plus $25/hour of staff time cleaning

$50.00 fee plus $25/hour of staff time cleaning

$50.00 fee plus $25/hour of staff time cleaning

Event Staffing

$25.00/hour

$25.00/hour

$25.00/hour

Overtime Fees

$25.00/hour

$25.00/hour

$25.00/hour

UPD Security Officer

$40.00/hour

$40.00/hour

$40.00/hour

Event Coordination*

Starting at $300

Starting at $400

Starting at $500

8’ Tables (17)

Included in rental fees

Included in rental fees

Included in rental fees

Folding Chairs (50)

Included in rental fees

Included in rental fees

Included in rental fees

  1. All events are subject to a Cleaning Fee of $50 plus $25/hour staff time if areas are not left as they were found.  A credit card will need to be on file before the event takes place. 
    1. Reserved area(s) must be left in clean condition with all trash bagged and removed from the property. 
    2. Failure of a group to exercise proper care of facilities will result in the loss of future reservation privileges.
  2. Spring Lake Staff may be hired to help before, during, and/or after your event for a rate of $25 per hour. Staff may be used to help with setup, clean up, parking, and more.
  3. An Overtime Fee of $25 per hour will be assessed for the use of the facilities beyond or prior to posted park hours.
  4. Events serving alcohol are required to hire UPD Officers to provide security. See below.
  5. Cancellation Policy: All events that are cancelled are subject to a $50.00 non-refundable deposit. This deposit will be applied to the final invoice.
    1. Functions scheduled from Monday 8:00 a.m. through Friday 5:00 p.m. require a seven (7) working day cancellation notice. Failure to cancel a scheduled event will result in an additional $25.00 cancellation/no show fee to the reserving party.
    2. Functions scheduled from Friday at 5:00 p.m. through Sunday night require a 30-day cancellation notice. If a cancellation notice is received less than 30 days prior to the function, an additional $100.00 cancellation fee will be charged to the reserving party. 
  6. Event Coordination: Our Special Events Coordinator can help you organize your event with everything from tent rentals, DJs & vendor selection to cake & caterer selection and can even help you pick out decorations. *Rates vary depending on level of service required.
  7. Tables and Chairs: The Meadows Center does not guarantee availability. However you may request to reserve up to 50 blue folding chairs and 15 8’ folding tables for your event at no charge.